EFFECTIVE DATE:  MAY 25, 2018

Last updated: May 29, 2018

This privacy notice discloses the privacy practices for the International Academy of Oral Medicine and Toxicology (IAOMT), our websites (www.iaomt.org and www.theSMARTchoice.com), our social media platforms (including IAOMT-based accounts on Facebook, Twitter, YouTube, etc.), and our member resources and forums.

This privacy notice will notify you of the following:

  • Who we are;
  • What information we collect;
  • How it is used;
  • With whom it is shared;
  • How it is secured;
  • How policy changes will be communicated;
  • How to access and/or control or correct your information; and
  • How to address concerns over misuse of personal data.

If you have any questions about this policy, contact the IAOMT Office via email at info@iaomt.org or via phone at (863) 420-6373.

WHO WE ARE

The IAOMT is a 501(c)(3) non-profit organization, and our mission is to be the trusted Academy of medical, dental and research professionals who investigate and communicate safe science-based treatments to promote whole body health.  We have been dedicated to protecting public health and the environment since we were founded in 1984.

INFORMATION COLLECTION, HOW IT IS USED, AND SHARING

Generally speaking, we only have access to personal information that you voluntarily give us via email, posting on a social media platform, or other via other direct contact from you. However, we may also use statistical information to track visitors to our website. This lets us see which of our features are the most popular so we can better serve our users’ needs. It also lets us provide aggregate data about our traffic (not identifying you personally by name, but by showing how many visitors came to a certain page, for example). More essential details about the information we collect are provided below:

Information You Provide Us: We collect information about you when you contact the IAOMT Office (via email, online, postal mail, telephone, or fax), join as a member, purchase products or services, register for a conference, respond to a request, etc.  The information collected might include your name, address, email address, telephone, and company name, as well as general demographic information (e.g., your primary degree). This information is used to contact you about and provide you with the products/services which you have signed up to receive

We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g., to ship an order, or as necessary to fulfill your membership services, e.g. to use Memberclicks or to provide other technological member resources. We will not sell or rent this information to anyone.

Unless you ask us not to, we may contact you in the future to tell you about IAOMT news, specials, products or services, educational resources, surveys, changes to this privacy policy, or other material.

Information Collected from Third Parties: We may pass your information to our third-party service providers, agents, subcontractors, and other associated organizations for the purposes of providing services to you (e.g. processing credit card payments, tracking Continuing Education [CE] credits, etc.). It is important for you to know that if you make a purchase a product/service/membership from us online, your card information is held by us, and it is collected by our third-party payment processors, who specialize in the secure online capture and processing of credit/debit card transactions.  PayPal is used in some cases, and their privacy policy can be read by clicking here. When we use third-party service providers, we disclose only the information that is necessary to deliver the service, and we make concerted efforts to ensure that your information is secure with third parties and within our own storage.

Some of our resources for IAOMT members may also collect information.  Additional security and privacy policies related to IAOMT membership include the following:

We may also receive information about you, such as your name, address, email address, telephone, and company name, when we act as an exhibitor at a conference.

Information Collected Automatically: When you interact with us online, certain information about your use of our website is automatically collected. This information includes computer and connection information, such as statistics on your page views, traffic to and from our website, referral URL, ad data, your IP address, and device identifiers. This information also may include how you search for our services, the websites you click on from our site or emails, whether and when you open our emails, and your browsing activities across other websites.

We use web analytics services, including Google Analytics, on our website. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the website, compile reports on the website activity, and provide other services related to our website activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The website does not use Google Analytics to gather information that personally identifies you by name. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies. To learn more about Google’s partner services and to learn how to opt out of tracking of analytics by Google, click here.

Additionally, the host to our websites is WP Engine, a WordPress hosting company. To read about WP Engine’s privacy policy, click here.

Much of this information is collected through cookies, web beacons, and other tracking technologies, as well as through your web browser or device. The tracking technologies employed when you use our website may be first-party or third-party. It may be possible to switch off cookies by changing your browser preferences. Turning cookies off may result in a loss of functionality when using our website, and you may be unable to place an order.

Information from Social Media: When you interact with us or our services through a social media platform, we may collect the personal information that you make available to us on that page, including your account ID or username and other information included in your posts. If you choose to log in to your account with or through a social networking service, we and that service may share certain information about you and your activities. Additional security and privacy policies related to your use of IAOMT’s social media accounts include the following:

Information for Legal Purposes:  We may use or disclose information about you if required to do so by law or on the good-faith belief that such sharing is necessary to (a) conform to applicable law or comply with legal process served on us or our website; (b) protect and defend our rights or property, the website, or our users; or (c) act to protect the personal safety of our employees and agents, other users of the website, or members of the public.  Additionally, we may transfer to another entity or its affiliates or service providers some or all information about you in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. We cannot promise that an acquiring party or merged entity will have the same privacy practices or treat your information as described in this Policy.

IP addresses

We use your IP address to help diagnose problems with our server, to administer our websites, and for statistical metrics used to track website visitor traffic.

Cookies

We use “cookies” on our sites. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance their experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

Links

Our services (webpages, newsletters, social media posts, etc.) often contain links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our services and to read the privacy statements of any other site that collects personally identifiable information.  Likewise, if you link to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.

SECURITY

We take precautions to protect your information. When you submit sensitive information to us, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or by looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. Employees are required to handle this information with the utmost of care, confidentiality, and security and to abide by all of the policies set forth by the IAOMT. The computers/servers on which we store personally identifiable information are kept in a secure environment.

NOTIFICATION OF CHANGES

We may amend this privacy policy from time to time; please review it periodically. Whenever material changes are made to the privacy notice, we will provide this information in an email to the contacts in our current listing. Your continued use of our website after the date that such notices are posted will be deemed to be your agreement to the changed terms.

YOUR ACCESS TO AND CONTROL OVER INFORMATION & OTHER PROVISIONS

You may opt out of any future contacts from us at any time. You can do any of the following by contacting us via the email at info@iaomt.org or via phone at (863) 420-6373:

  • See what data we have about you, if any
  • Change/correct any data we have about you
  • Have us delete any data we have about you
  • Express any concern you have about our use of your data

Numerous other provisions and/or practices may be required as a result of laws, international treaties, or industry practices. It is up to you to determine what additional practices must be followed and/or what additional disclosures are required. Please take special notice of the California Online Privacy Protection Act (CalOPPA), which is frequently amended and now includes a disclosure requirement for “Do Not Track” signals.

Users who reside in the EEA or Switzerland have the right to lodge a complaint about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here.  If you are a resident of the EEA or Switzerland, you are also entitled to requesting data erasure and to restrict or object to our processing.

CONTACTING THE IAOMT

Contact the IAOMT with any questions, comments, concerns you might have about this privacy policy or your information:

The International Academy of Oral Medicine and Toxicology (IAOMT)

8297 ChampionsGate Blvd, #193 ChampionsGate, FL 33896

Phone: (863) 420-6373; Fax: (863) 419-8136; Email: info@iaomt.org